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A few weeks ago, my partner attended a social gathering in the city. It was the first event of its kind he had been to since the pandemic began. As he prepared to leave, we realized he needed his vaccination card, as many indoor venues now require proof of vaccination for entry. (How impressive is it that the city is taking such strong measures?!)
Initially, I suggested he simply tuck the card into his wallet. However, I quickly reconsidered; losing such an important document is a real risk, especially since you can’t easily replace it. Given his history of misplacing important items, I suggested he snap a photo of the card instead. Yet, I worried about the potential for someone to find his phone and access that sensitive information. Ultimately, we remembered that the city offers a digital vaccine pass called the Excelsior Pass, which uses a QR code that establishments can scan. He ended up using that, and it was seamless.
This experience made me realize how outdated it is to carry around physical IDs and cards. Seriously, it’s 2021—why are we still holding onto paper and plastic for important information? I began to think about how we could digitize essential documents we typically keep in our wallets, at least as a backup in case we lose our wallets. Plus, there must be a more secure way to store this information on our phones than just leaving it in the camera roll.
What IDs Should You Digitize?
It turns out I’m on the right track. According to resources from USA Today, having digital copies of your most crucial documents is wise. You never know when you might need them, and having alternative access is invaluable. Let’s face it, most of us have our phones with us at all times, even if we forget our important documents.
Here are five types of IDs you should consider digitizing:
- COVID-19 Vaccination Card
Many places now require proof of vaccination, so having a digital version of your card is practical. It beats carrying around a flimsy piece of paper, especially since replacement options are limited. - Driver’s License
Your driver’s license is often your primary form of identification. Having a digital backup is useful for those moments when you forget your wallet or don’t want to carry it. - Vehicle Information and Insurance
Keep essential car details like your license plate and VIN handy. This is crucial, particularly if your vehicle gets stolen, and you need to report it quickly. - Health Insurance Cards
As a parent, you frequently need access to your children’s health insurance cards. Since health insurance providers typically issue only one card, having a digital copy for all caregivers is a smart move. - School, Work, or Other IDs
If you lack a driver’s license, you likely have other forms of ID, such as a state ID. Keeping a digital version of these, as well as work or student IDs, is also beneficial.
How to Securely Store Your Digital IDs
While having your IDs on your phone is convenient, security is a valid concern. Although you can lock your phone, it’s wise to add another layer of protection for your sensitive information. Simply snapping a picture and saving it in your camera roll isn’t the safest option, and it can be cumbersome to find in a hurry.
Many organizations now offer digital versions of IDs through apps that require a password. Some states even provide digital driver’s licenses. Check with your providers to see if they offer this feature.
For DIY methods—like digitizing your vaccine card—there are secure options. If you have an iPhone, you can use the Notes app to scan documents and then lock that note to protect it with a password. Here’s how:
- Open the Notes app and select the camera icon.
- Choose “Scan Documents” to capture your vaccine card, which will be saved in your note.
- Pin the note for easy access and lock it with Face ID or a password.
Easy, right? If you’re using an Android, there are apps designed to keep your private information secure, like ID Card Wallet and Folio. You can also use Google Drive to scan and store important documents.
I’m not particularly tech-savvy, but I found this process straightforward. I’m now committed to digitizing my vaccine card and other important documents. If I can do it, you can too.
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